Focus on Labour Exploitation (FLEX)’s processing of your personal data is guided by the General Data Protection Regulation (“GDPR”), that came into effect on May 25th 2018. You can find more information on the GDPR here.
We are committed to respecting your personal information and protecting your privacy.
- Visit our websites (https://labourexploitation.org and http://accountabilityhub.org);
- Subscribe to our newsletter
- Apply to work at FLEX
- Volunteer with us
- Call us with an enquiry or seeking support
- Participate in our research projects
Information We Collect and How We Use It
We collect personal information that you directly provide to us and information that is in the public domain. We also collect some personal information automatically.
Information We Collect Directly from You or From the Public Domain
If you subscribe to our newsletter. We collect your name, email address, location data, IP address and newsletter engagement. We use this information to update you on our work, interesting news, events, vacancies and different ways you can support us, including to guide our research and advocacy work, to invite you to participate in voluntary surveys or research, or to contact you for administrative or fundraising purposes. You can unsubscribe from our newsletter at any time by clicking the unsubscribe button on the bottom of our newsletter.
If you apply to work at FLEX. We collect your name, phone number, email address, and any other information you provide us in the context of your application. We only use this information to process your application during the recruitment stage.
If you call us with an enquiry or seeking support. We may collect your name, phone number, email address, the details of abuse and/or exploitation, disability details, employment details, ethnicity, nationality, immigration status, and any additional personal information that you would spontaneously provide us to describe your enquiry or explain why you seek our support. We will seek your verbal or written consent in order to record this information into our database. We use this information to provide you information and services that you have requested or that we believe could be of interest to you. We also use this information to refer you to the right service provider or to follow up on any queries if you called us with an enquiry or to seek support.
Information That We Automatically Collect
The table below provides more detail regarding the cookies we use, the information they collect, why we use them, and when they expire.
Social Media Policy. On some pages we use third-party embedded widgets, for example, to show videos from YouTube, or share on Facebook, Twitter or LinkedIn. These third-party services may set cookies for the purposes of displaying the embedded player or linking to the social media service on our website.
Facebook Like Button and FLEX Page.
How Long We Keep Your Information
We do not keep your personal data for longer than necessary. We keep your personal data for the following time periods.
If you subscribed to our newsletter. We keep your personal information until you unsubscribe from our newsletter.
If you apply to work at FLEX. If you are successful in your application, we will keep your personal information up to six years after the employment ceases. If you are unsuccessful in your application, we will hold your personal information for six months after we have finalized recruitment for the post you applied for.
If you call us with an enquiry or seeking support. We keep your information for one year.
Information that we automatically collect.
- Google Analytics. You may review Google Analytics’ security and privacy principles by clicking here.
- Cookies. Please review our Section on Cookies above.
- Facebook FLEX Page, Twitter Account and YouTube videos and channel. Here are links where you can review Facebook’s, Twitter’s and YouTube’s privacy policies.
How We Disclose Information to Third Parties
We disclose your personal information to third parties in the following situations.
If you apply to work at FLEX. We may disclose the personal information we hold about you to someone outside of FLEX if we need a reference or if we need to run a Disclosure and Barring Service (DBS) check. We will always seek your preliminary consent before we do so, unless we are required to disclose your information by law.
Maintaining our Website. We may share your personal information with internet service providers, cloud service providers, or other processors in the information technology industry that process it on our behalf to maintain our website. In this case, we conclude an agreement with these processors to make sure they implement appropriate measures to meet applicable data protection legal standards. Here is the list of our current processors.
Cloudflare: Provides Domain Name System services
Dropbox: Provides file hosting services
Mailchimp: Provides email marketing services
tsoHost: Provides web hosting services for labourexploitation.org
WPEngine: Provides web hosting services for accountabilityhub.org
Security of Your Information
We use appropriate, commercially reasonable, physical, electronic, and procedural safeguards to protect your personal information from loss, theft, misuse, and unauthorized access, disclosure, alteration, and destruction. In particular, we use encryption, virus detection systems, and passwords to secure sensitive documents. All your details are kept safely on our secure database and only accessed by a limited number of trained personnel. We cannot, however, guarantee that any safeguards or security measures will be sufficient to prevent a security problem.
Cross Border Transfer of Your Information
Your Rights to Access, Correction, and Deletion of Information
You have the right to access, review, correct, delete, or inquire about information that we hold about you. You also have a right to data portability, to oppose or limit the collection and processing of your personal information, or to revoke your consent. The exercise of some of these rights may affect your browsing experience.
If you would like to exercise your rights, you can send us a request at the address or e-mail provided in the “Contacting Us” section below. As highlighted above, please note that the possibilities to address your requests are more limited where such requests deal with Social Media.
You also have the right to lodge a complaint with a Data Protection Authority in the jurisdiction where you reside, work, or where the alleged infringement of your rights took place.
Our websites are not directed to children under the age of 13. We will never knowingly collect information from anyone under the age of 13. If you are under 13, please do not attempt to send us your personal information. If we learn that we have collected information from a child under age 13, we will promptly take all reasonable steps to delete the data from our system.
Last updated February 2019